Debunking the Myth that Digital Customer Solutions Seem Labor Intensive and Costly to Maintain

Quick Solution

By the Creative Virtual Team

Any company considering a new system that will bring about broad changes to their operation has to think about cost. A valuable business platform has a labor and capital cost involved to install and maintain the system: V-Person™ is no different. However, our solution has a few important characteristics that help you keep maintenance costs lower than you might think.

Data Tracking and Analytics

The key to getting better at a high-volume activity like customer communication is tracking and analyzing data. Our V-Portal™ platform features a powerful reporting functionality that can track metrics like:

  • Call deflection
  • First contact resolution
  • Conversion rates
  • Customer satisfaction levels

You can also use V-Portal’s reporting system to determine which questions or concerns are most common. This saves time and money for your support and sales departments because you can update your knowledge databases in accordance with issues that your customers and prospects are actually concerned about.

Additionally, since our virtual assistant is able to analyze your current customer requirements based on customer service chat or phone transcripts, much of the work required to set up a chatbot solution can be done without any labor. We can usually configure your virtual assistant to answer about 80% of your customers’ questions just by reviewing your old customer service transcripts.

Semantic FAQs

One of V-Person’s most powerful features is its ability to make intuitive presumptions and get to an answer on its own, without any direct oversight or input from a team member. These presumptions are based on loose connections made between relevant topics.

For example: if a power company was using V-Person and a customer went to their site and asked the virtual assistant about thunderstorms in their area, the VA would connect thunderstorms with service outages and suggest solutions for a service disruption.

Even though V-Person might not have any information about thunderstorms specifically, the semantic FAQs feature allows it to make an intuitive connection between storms and outages to help the customer. With semantic FAQs, you’ll cut down on customer service calls and minimize the amount of human input necessary to resolve customer issues.

Costs Compared to Support Agents

Though there is a cost to implementing and maintaining the V-Person solution, consider the cost of hiring agents to handle customer concerns. Research shows that the cost-per-contact of a virtual assistant is about 25% of the cost of a live agent chat, and about 10% of the cost of an agent phone call.

In some cases, a virtual assistant solution can even help a company deal with a large-scale staff shortage. Verizon has used virtual assistant technology to improve its customer service and eliminate millions of calls each month, despite a huge reduction in its workforce.

Consider the Lifetime Cost vs. Benefits

There will always be installation and ongoing maintenance costs when using any new business system, especially in an enterprise setting. To determine whether the labor and financial investment is worth it, you must consider not just the cost of the solution, but the cost and labor required to achieve the same results without the solution.

Your company doesn’t need to have access to highly advanced technology or already have artificial intelligence solutions in place. An AI virtual assistant is a solution that can grow with your business – as your organization grows and changes, your virtual assistant will continue to improve its ability to provide excellent customer service and contribute to your business goals.

As the leader in virtual customer service, Creative Virtual specializes in the science of conversation. Sign up for a free demonstration here.